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Board Meeting Minutes

Minutes from Meeting - Jan. 16, 2008

2008_0116_min.html

PASCO BOARD MEETING January 16, 2008

Meeting called to order at 7:16pm

Board members attending: Peter Deane, Marc Ramsey, Larry Roberts, Mike Mayo, Karol Hines, Bruce Roberts
Guests/Chairs attending: Jay McDaniel, Ramy Yanetz, Rolf Peterson

Welcome Larry Roberts as board member, Bruce Roberts as Vice President. Our thanks to outgoing board member Jim Alton.  Ramy Yanetz is the Awards Chairperson. Rick Walters is the Competition Chairperson.

OUTSTANDING ACTION ITEMS

-Dave Cunningham called Avenal and Bishop for site champions, Dan Gudgel has accepted for Avenal.
-Karol Hines and Dave Cunningham were going to contact SSA about get Reno procedures published.
-Peter Deane was to contact Kempton Izuno about the Berkeley XC Seminar and podcasts - Peter believes the WSC   Seminars may make the Berkeley Seminar redundant.   NCSA will also be doing a safety seminar at the end of February (23rd) .  Motion approved not to have February Berkeley Seminar.
-Peter Deane will present Les Arnold award to Monique Weil on Saturday
-Peter Deane has put together the mailer, and sent to Ty for distribution
-Peter Deane has archived all WestWind materials to CD, and sent to Karol Hines.
-Hans published and mailed out December WestWind.
-Mike Mayo and Hans Van Weersch were to finalize banquet financials, not done yet.
-Board member distribution list has been implemented on web site.

TREASURERS REPORT

Hans Van Weersch is traveling, does not have final books on banquet yet.  Question has come up whether we are properly registered non-profit with IRS, Hans will look into it.  We need to do a financial audit, Hans will arrange for it.  We have fallen behind on paying web hosting, motion- pay in advance in the future - approved.

COMMUNICATIONS REPORT

- Glider ride scam information will go up on web site, based on information from Hollister web site and Peter's article in past WestWind. Jay McDaniel will raise this as an agenda issue for the next SSA BoD meeting
- Peter suggests publishing board roles and responsibilities on the web site.  Peter also suggests putting sensitive information on password protected pages, such as airport and airspace related issues.  Agenda, minutes, meeting conference call information should be public access.  Provide a means for people to submit agenda items.  Decision made to keep roles and responsibilities, agendas, and minutes public. Email alert needed through Ty’s distribution list to remind general membership of meetings. Conference facility can handle up to 100 calls.
- Discussion of secure archives for past information for use by the board.  Larry suggests using Yahoo groups or similar sites to make file uploading, etc., easy for those given access.
- Karol has gathered materials and started production of February WestWind.  Due to new job commitments, next issue may be rather short.

COMPETITION REPORT

Update received from Rick Walters
- Montague Sports Class Nationals June 29-July 10, concurrent Montague Regionals (all classes except Sports) June 29-July 5, Rex Mayes CM and Gary Kemp CD for both
- Air Sailing Regionals (Sports, Standard, 15M) July 21-26, Ty White CM.

SAFETY COMMITTEE

Dave Cunningham sent in report:
- Damage to several gliders during windstorm at Avenal, no other damage reported in the region.
- Still need site champions for Montague, Bishop, and Hawaii sites.
- Reno airspace procedures: 737 submitted NASA report of conflict with transponder equipped glider back in August, miss distance about 200 feet.  Rolf and Karol are seeking information from Donald Brooks at Reno ATC.  NTSB sent letter of findings on Hawker/ASG-29 midair to FAA, recommended that all gliders in US install transponders, FAA unlikely to
implement.

BOARD MEMBER AND CHAIR ROLES AND RESPONSIBILITIES

Peter has completed document, will distribute to board members for comment, will eventually be published on web site.

STATE GOVERNOR

- No current Northern California SSA State Governor.  Charter of state governor is to promote soaring, perhaps also acting as PASCO promotions chair.  Karol suggests that state governor and PASCO promotions chair job descriptions don't match.  SSA Regional Directors are responsible for recruiting.

PROMOTIONS CHAIR

- Need further refinement of roles and responsibilities to aid recruitment

BOARD MEMBERS

- Motion to invite Lee Edling to become board member passed

UPDATE FROM SSA DIRECTORS

- Jay McDaniel is the new Awards Committee Chairman for SSA, looking for input on how to present awards during alternate years when there won't be a convention.

AIRSPACE

- Reno Wave Window.  Discussion of slight northward movement of boundaries, Rolf Peterson reports discussion with Reno and Oakland ATC, nothing definite yet. Waiting for feedback from Don Brooks at Reno Tracon.
- Proposed White Pine MOA near Ely. SSA has provided input requesting that effect on gliders be included in required environmental impact report.

AIRPORT LIAISON

- Problems at Hollister with glider interests being dropped for airport planning process. Intervention by Drew Pearce, Quest Richlife and others have returned soaring interests to the formal airport plan.   Soaring operations are vulnerable to getting pushed out by jet interests at Truckee, Minden, Byron, Montague and Hollister.  Peter Deane contacted local AOPA representative to discuss airport support.  Perhaps a calender of airport planning meetings, etc.,should be published on web site or in WestWind, combined with Site Champion alerts.  Should PASCO encourage PASCO members to join AOPA?  Need to increase information flow on airport issues. Discussed creating an airport resource document set on the PASCO website to assist members.

PROMOTIONS

- Peter Deane would like to hold a separate meeting to define a set of target activities for promotion and produce material for site champions.  Will try to kick things off via email.

AWARDS

- Sawyer Award. Ramy Yanetz proposes to eliminate sign up, all PASCO members will automatically be scored based on OLC scores.  Pilots may opt out, Ramy will contact winners to give option not to participate.- Distance Awards. Ramy proposes that contest flights be permitted, board agreed. Should Award administrator (Ramy) be allowed to participate?  Board informally says yes.
- Sergio is proposing a coast to coast traveling trophy.  Ramy asks if PASCO would like to sponsor, promote, or support this trophy.  Perhaps SSA would be interested. Jay will contact Sergio to discuss  the idea at the SSA BoD.

NEW BUSINESS

- Change meeting night to enable more directors to participate?  Second Monday of the month proposed, Peter will seek confirmation from all parties.

ACTION ITEMS

- Mike Mayo and Hans Van Weersch still need  to finalize banquet financials.

- Hans: look into IRS non profit status of PASCO
- Hans: look into process for financial audit and make recommendations to board
- Hans: Pay Webbnet for 2007 and 2008 with current invoice.

- Karol Hines: publish in WestWind thanks to Cindy Donovan for being long term Awards Chairperson.
- Karol Hines: publish NASA near miss report in next WestWind

- Larry Roberts: make PASCO board page open – not password protected.

- Peter Deane: check into using Yahoo Group for archival file storage
- Peter Deane: refine roles and responsibilities for promotions chair with Tony Gaechter
- Peter Deane: send officers, directors, chairs roles and responsibilities document out for comment
- Peter Deane: will send a 2008 PASCO meeting plan to board members and chairs for review
- Peter Deane: will send out the AOPA airport champions list to BoD for Region 11 airport based soaring bases.
- Peter Deane: will write presidents corner for WestWind on Airport advocacy.

- Ramy Yanetz, Larry Roberts: will obtain pictures of trophies for web site
- Ramy Yanetz: will get old PASCO League trophies from Hollister

- Dave Cunningham: inform Lee Edling that his director candidacy was unanimously approved.
- Dave Cunningham: Invite to next meeting and add Lee to the distribution list.

- Jay McDaniel to send write up of Jean NV Soaring club for WestWind.
- Jay McDaniel will contact Sergio to discuss  the Coast to Coast traveling trophy idea with the SSA
- JayMcDaniel/Fred Lasor coordinate on finding a new CA State Governer.

- Ty White: finalize and issue PASCO membership drive mailer to region wide soaring pilot disti list.
- Ty White: send out PASCO board meeting alert to membership dsti list – Peter to provide details.

- Everyone: candidates for Secretary to replace Marc Ramsey

Meeting adjourned at 9:57