Home  » About PASCO  »  Board Section » 2008_1006_min

Board Meeting Minutes

Minutes from Meeting - Oct. 6, 2008

PASCO Board Meeting Minutes

Time: 7:12

 

Board Members Present:
• Hans Van Weersch
• Peter Deane
• Bruce Roberts
• Joel Klein
• Mike Mayo
• Karol Hines
• Larry Roberts
• Ramy Yanetz

 

Regional Directors/Governors present
• Jay McDaniel
• Marc Ramsey

 

Old Action Items:

 

Larry: Put PASCO promotion materials & static display best practices document materials on the web site so that anyone who wants to put on a static display can do so.
Status: Larry will put on website soon (needs to create a page to put them on.

Peter: mail his wife's airshow display best practices list to Larry for the Website.
Status: Not done

Hans: Call John Volkover for help on the audit –Status: Not due until after the banquet.

Peter: Write the first monthly update for the website. - Status: Not done

Karol: Work to find a new editor to replace herself for Westwind. - Status: Not done

Karol: Call Larry and establish a routine for regular news updates on the web site (e.g. blog) - Status: Larry proposes 2x/month, 1st and 3rd Thursdays, to do the updates

Peter: Email NCSA pres. to find out status of Byron airport plan -  Status: Not done      

Peter: Recruit PASCO promotions chair. - Status: Not done – covering himself for now.

Peter: Mail printed material to site champions - Status: Partially done – electronic copies sent. Made 100 double-sided copies of PASCO “where to fly” sheet, mailed to Eric Rupp for Salinas show.

Hans: Publish/email treasure’s report - Status: Not done

Peter: write promotional email and text for Westwind about the seminars and banquet - Status: Done

Peter: put out member request for inputs for PASCO exceptional service awards and Les Arnold Award  -  Status: Done by Ramy.

Larry: complete web site updates for Gmail, seminars and banquet, promotional information. - Status: All complete

 

Membership Update - Hans in lieu of Ty.

Peter: Ty sent distressing email over weekend—he has a family tragedy and he will be unable to handle membership issues for the time being.

Ramy: Received a list of members a few weeks ago from Ty, and has list of membership dues. Spreadsheet lists 357 members. (Plus two new ones who won distance awards and Ramy encouraged them join.)

• Action Item: Ramy to email membership list to both Peter and Hans
• Action Item: Peter will send flowers to Ty's family on behalf of PASCO

 

Communications Chair
a. Website Updates – Larry Roberts

• Peter: All of the banquet info is up with nice PDF flyer with all info about sched, seminar & maps. Bruce and Larry did a nice job.
• Minutes from last meeting are up on board section
• Peter: Got membership email list from Ty. Larry scrambled over weekend to get gmail set up for PASCO site. Created administrator account on google mail called "President@PacificSoaring.org" which peter has the p/w for. Larry also created "PASCO-MEMBER" distribution list which allows peter to send email out to all members.
          
b. WestWind Update – Karol Hines

Peter: Karol will have WestWind ready this next weekend. It's past due and getting close. Peter will help her to get it together for Hans for printing.

• Action Item: Peter will send paginated version of Westwind to Hans as soon as he can
• Action Item: Peter will send larry PDF version as soon as he gets it from Karol

 

Promotion - Peter Deane

Salinas Airshow- Joel Klein : Show went very well. Eric Rupp displayed his DG 300, HGC provided tables, chairs and an awning. Eric created a nice poster detailing his flight to Calexico. Story seemed to capture the imagination of many attendees. We handed out a lot of literature. Those manning the booth were:
Saturday: Harry Fox, Ramy Yanetz and Kurt Thams
Sunday: Joy Pierce, Eric Rupp, Joel Klein and Buzz Graves  

Action Item: Joel will do a write up about Salinas for future issue of Westwind.

 

AOPA Expo--

 

Joel: Promotion is what we're supposed to be doing, right? Here we can promote soaring to a pre-qualified group of pilots or those otherwise interested in aviation.  Cost would be around $2,000.  Hans: It's 1/4 of our annual income.
Discussion: Perhaps we can have a raffle (rides and/or intro lessons)? Get people to sign up and create mailing list for future promotion.
• All present voted to fund display at AOPA expo.

Action Item: Joel will contact AOPA to check on availability.

Update: 10/15, Now moot, as AOPA reports exhibits now sold out, but we can be on a waiting list...

 

Winch discussion progress - Marc Ramsey

Marc: Not much has changed. Lack of input, only three or four people really contributing at this point. The issue now is trying to figure out how to raise money.
Peter: Especially in boom times like this...Spent some time thinking about this this weekend. Still interested in idea that PASCO might help start the winch process. Not sure how that would work. Haven't found anything in the bylaws that says we CAN'T do it. There's a mechanism that allows us to ask the members (special meeting)
Marc: there are people like Bernald and JJ that don't like the idea, and we need to respect them as well. They're representative of a significant fraction of the membership.
Peter: No question that winching CAN be more dangerous, but that can be reduced to manageable levels with proper training and equipment.
Marc: We have 1/2 an hour for me to speak at the seminar. I'd like to have a plan in mind by that time and present it at the seminar.
Peter: Do you need help coming up with a plan? Bob Korves and Paul Hansen have been helpful. Joel: It's easier to have something to respond to.
Marc: There is a Lark sitting down in Avenal--owner wants to get it out of his garage. He wants to sell it for $8k, I think it will take $4K to make it flyable- Cracks in canopy--needs new canopy frame, and major clean up. Has an open trailer in good shape.
Peter: five people, $3K each. Perhaps should fund glider and winch separately.
Marc: If anyone is interested in buying 1/5th of a lark, let me know.
NORCALWINCH on YahooGroups –
Action Item: Marc to prepare winch presentation for seminar

 

Banquet planning– Bruce Roberts

We have two venues: Day sessions at Alameda Free Library, about three miles from the airport. Dinner at the Oakland Aviation Museum. Issue for people flying in being able to get to the seminars. Want to set up a shuttle, not sure how to get the info out.  Lots of lunch places within a 10 minute walk--it's in downtown Alameda.

Volunteers - Need two classes of help: some to help there, set up all the stuff there. Need two or three people. One behind bar. Help setting up food. Marc will help shuttle folks back and forth from airport
Peter: will have need of a laptop, projector and a big screen, PA system
Bruce will call Kempton about mobile PA system, if not we'll buy one. They are critical for good meetings and seminars. Peter & Bruce to work on a timeline, who does what when. Ramy will be working on the awards.
Peter: The people doing the bar will be responsible for purchasing the drinks and bar snacks and bringing it in.
Marc & Joel – volunteered to help with setup and food/drink purchase
Peter: Is everything paid for. Hans will mail the check tonight.
Bruce: will send payment info for Library to Hans.

Action Item: All--Print Banquet flyers at 11x17 and post in club house at:
Williams (Larry), Hollister (Joel), Byron (Mike Mayo), Avenal, Airsailing, Minden (Karol)

 

Awards - Ramy Yanetz
Flight Awards – Were identified - Didn't have too much response--had to search out people to apply for the awards. Most of the distance award winners probably know who they are--no big surprises there.
Alby Award update
First flight - waiting for the weather to cooperate. Got three or four email inquires after article came out in Soaring magazine

Exceptional Service awards
• List of nominees:
4 exceptional service nominees –
Peter: Motioned to award them to all of them.
• Motion carried without dissent to award 4 awards.
Ramy: Shall I notify them so that they might show up?
Peter: Yes – encourage them to attend

 

Les Arnold Award winner: Discussion followed.

 

• Peter will work with Ramy offline to get ready for the big date.
Ramy: Discussion around displaying past and currently un-awarded PASCO awards at an FBO with a showcase – better than having them sit in Ramy’s garage.

 

SSA Regional Director & PASCO Director positions – Peter Deane

Peter will actively recruit for new PASCO chair positions at the seminars and banquet: Need to get a replacement for Karol (Westwind), need a promotions chair really badly.

Jay: My SSA Director term is two more years (filled out the last year of John Volkover, and then was elected to a term of his own in 2008 for three years.) 

Karol: Are supposed to have had nominations for director positions and elections and then announce at the meeting. Among board members then at the meeting we elect officers--we can still do that.

 

Election of Officers for the next year:
Karol: Motion that we keep the same officers for the coming year.
• Passed with no objections.

 

Treasure’s report – Hans Weersch

We have 21,260.89 in checking account
business/saving 146.74
(both in Wells Fargo)
scholarship fund 8,286.69 (Morgan Stanley)

Our position is comfortable. Still have about $450 checks to deposit, all the bills are paid. Expenses coming up: Banquet, WestWind, AOPA booth.

Peter: Need signature card and account numbers of all PASCO funds as a backup to the treasurer.

Action Item: Hans to find out how to get Peter as a signatory, and get him bank material and info.

Peter: next question--Audit. When is it required by? Karol: We're way overdue. (years…)
Hans: No possibility to get it done before November 1st with his schedule.
Karol: Should be simple. Bring checkbook and bank statements to accountant.
Peter: Two steps. We need to find an accountant, and get him the info. Want to get it done by Christmas.

Action Item: Hans--Audit to be completed by Dec. 31st.

Hans: Will have the standard yearly report at the banquet.
Karol/Peter: Our financial report needs to be from November 1st to October 31st 2008, not the calendar year. Statements given at the banquet according to the charter need to be as of October 31st.

Peter: will need to work back from Jan 1st this year to November 1st of last year to get back on track.

Action Item for Hans: Set up books to be for the correct period for annual meeting

Karol: Need to show beginning balance, summary of activity (income & expenditure) and ending balance. Don't need to do details, just do summary.

 

New Business:
none

 

New Action Items:
Action Item: Ramy to email membership list to both Peter and Hans
Action Item: Peter will send flowers to Ty's family; about $130 for a nice arrangement
Action Item: Peter will send paginated version of Westwind to Hans as soon as he can
Action Item: Peter will send larry PDF version as soon as he gets it from Karol
Action Item: Joel will do a write up about Salinas for future issue of Westwind.
Action Item: Joel will contact AOPA to check on availability of booth for Expo San Jose in November. Update: 10/15, AOPA reports exhibits sold out, but can be on waiting list...
Action Item: Marc to prepare winch presentation for seminar
Action Item: All--Print Banquet flyers at 11x17 and post in club house at: Williams (Larry), Hollister (Joel), Byron (Mike), Avenal, Airsailing, Minden (Karol)
Action Item: Hans to find out how to get Peter as a signatory, and get him bank material and info.
Action Item: Hans--Audit to be completed by Dec. 31st.
Action Item: Hans: Set up books to be for the correct period for annual meeting

 

Next Meeting : annual general meeting November 1st.

Last meeting of year: December 8th 2008

Adjourned 9:18 pm