PASCO Board Meeting Minutes

Minutes from Meeting – January 12, 2009   7:20PM

Board Members Present:

  • Peter Deane
  • Mike Mayo
  • Karol Hines
  • Fred Lasor
  • Bruce Roberts

Regional Directors/Governors present

  • Jay McDaniel
  • Marc Ramsey

 Others

  • Robert “Stoney” Stone

 

Old Action Items:

  1. Larry:   Put PASCO promotion materials & static display best practices document materials on the web site so that anyone who wants to put on a static display can do so. Larry will put on website soon (needs to create a page to put them on.) -- Status: will be done by year end. --Status: Done
  2. Hans:   Call John Volkover for help on the audit –Status: Not due until after the banquet.
    --Status: Open
  3. Peter:   Write the first monthly update for the website. -- Status: Will do over Xmas for January update - Open
  4. Karol: Work to find a new editor to replace herself for Westwind. -- Status: Joel will talk with Joy
    Pierce, who has expressed interest  --Status: Open
  5. Peter:   Email NCSA pres. to find out status of Byron airport plan - - Status: Done, but no reply
  6. Peter:   Mail printed material to site champions - Status: On website, but hard copies not mailed
  7. Marc:   Email membership list to both Peter and Hans -- Status: Done.
  8. Hans:   Find out how to get Peter as a signatory, and get him bank material and info. -- Status: Open
  9. Hans:   Tax filing and Audit to be completed by Dec. 31st. -- Status: Done

New Action Items (from 12/8 Bd Meeting)

  1. Peter:   Send paginated version of Westwind to Hans as soon as he can-- Status: Done
    Peter:   Send Larry PDF version of Westwind as soon as he gets it from Karol-- Status: Done
  2. Larry:   Put new phone conference number on the web site -- Status: Done
  3. Peter:   Do overview presentation for NCSA, BASA & Williams in 2009 (Internal membership
    communication). --Status: Open
    • Williams date set:  Feb. 28
    • BASA by Jan end
    • NCSA unknown, but goal is Feb. 27
  4. Peter:   Talk to Ty about managing membership drive with Karol's idea: "Recruit a new member and get a years membership in PASCO for free." --Status: Done
  5. Larry:   Contact Ty to see if we can update bad emails for some PASCO the members --Status: Done
  6. Joel:     Contact Joy Pierce and see if she's truly interested in editing Westwind --Status: Done
  7. Joel:     Work with Peter to come up with designs for PASCO "spirit wear", t-shirt or cap
    --Status: Open
  8. Larry:   Check "hits" on PASCO website and report back--Status: Done, on website now
  9. Larry:   Add 2008 Seminar presentations to web site  --Status: Done
  10. Peter:   Contact Eric Rupp to see if he will be Promotions Chair --Status: Done
  11. Peter:   Contact Fred LaSor about being Safety Chair --Status: Done
  12. Mike:   Put together proposal/ideas for cross country community & network building event(s) in lieu of the Cross Country Seminars. --Status: Done

New/Rollover Action Items (from 1/12/09 Board Meeting)

  1. Bruce   Finalize 2008 banquet expenses. --Status: Done, but need confirmation w Hans
  2. Bruce   Finalize venue for 2009 banquet. --Status: Open
  3. Peter    Solicit for MC for 2009 banquet --
  4. Hans    Was officer list filed w state? Confirm.
  5. Hans:   Organize the financial audit --Status: Open
  6. Hans:   Find out how to get Peter as a signatory, and get him bank material and info. -- Status: Open
  7. Fred     Create promotion strategy for Minden
  8. Rob      Create promotion strategy for ASI (Karol, Stu)
  9. Peter    Ask Ty to create membership promotion plan for Westwind and Pasco website
  10. Karol   Include details of 200 wind monitor towers in Westwind.
  11. Fred     Provide Peter w details of 200 wind monitor towers
  12. Fred     Contact Donald Brooks about status of nationwide transponder code for gliders.
  13. Fred     Propose seminar time/format/topics in Minden & forward to Peter
  14. Peter    Mail winch presentation material to Larry (CD)
  15. Peter    Check byelaws for general membership vote for Pasco participating in winch purchase?
  16. Marc    Put together plan for LLC for winch launch - Can Pasco put up money, but not be liable?
  17. Peter    2 spirit ware items available by July 2009
  18. Peter    Roll out 2009 goals to board
  19. Peter    Make Pasco reimbursement for Alby award public ($1.3K) on web site and WestWind
  20. Mike     Conduct general membership survey (see New Business below)
  21. Peter:   Write the first monthly update for the website. -- Status: Open
  22. Karol: Work to find a new editor to replace herself for Westwind. -- Status: Open
  23. Peter:   Do overview presentation for NCSA, BASA & Williams in 2009 (Internal membership communication). --Status: Open - Williams date set:  Feb. 28,  BASA by Jan end NCSA unknown, but goal is Feb. 27
  24. Joel:   Work with Peter to come up with designs for PASCO "spirit wear" --Status: Open

Safety:

  • ~200 towers to monitor wind being installed in Nevada; 75-100ft tall with guy wires, funded by        Bureau of Land Management (BLM). Fred putting details on his website; Karol will put details into Westwind.
  • Discussion of holding cross country/safety seminar(s) at Minden, end of May would be a good time; Fred proposing time/format/topics (see #13 action item above)

Communications:

  • Pasco promotional material is now website
  • Region 11 record holders now on website (Peter researched and supplied info to Larry)
  • Westwind, ASI cross country & thermal camp details, wave window update, all on the website
  • Pasco Website Statistics

 

2008

2007

New visitors

15.5K

10.7K

No of visitors

23.5K

16K

Pages viewed

51K

34K

Browser Hits to Pasco website

203K

196K

Winch Launch Status:

  • There are 7-8 people now interested in fronting $1K, but need >10 people to create escrow account.
  • Price range:  $20K homebuilt winch, $30K used winch, $60K new winch
  • Could Pasco put up $10K?  Do we need a winch launch site to get people interested? Avenal has already given OK to run winch for a year.
  • Need a winch launch site champion.
  • Could form LLC w 3-4 principals, w seed money from Pasco.  Mike Schneider and Dan Gudgel have shown interest in instructing.

Pasco Board Positions

  • Westwind editor open, Karol searching for her replacement
  • Fred Lasor is safety officer
  • Promotions officer open
  • Lee Edling likely moving away (current director)

Goals of 2009

  1. Fill all the board & committee positions
  2. Increase activity of site champions (through promotions chair)
  3. Increase air show promotions to 3/year.
  4. Increase use of the private pilot glider support program.
  5. Consolidate FAA relationships. Build on good relationships to date
  6. Two Westwinds per year March & September
  7. Clarify Pasco’s position & capacity to promote winch launching

New Business

  • There was discussion of conducting a survey of what do Pasco members want”
    • from the seminars
    • outside of the seminars
    • annual meeting
    • safety content
    • annual presentation of awards
    • other topics?
  • Mike/Bruce/Fred are assigned to conduct this survey

Next meeting: Monday Feb. 9th  2009

  • Meeting adjourned at 9:10PM