2008_0317_min.html

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Minutes from Meeting - Mar. 17, 2008

Meeting called to order at  7:20 pm

Board members present:

  1. Karol Hines
  2. Marc Ramsey
  3. Peter Deane
  4. Mike Mayo

 

Committee chairs and guests present:

  1. Jay McDaniel,
  2. Ramy Yanetz,
  3. Rolf Peterson
  4. Sergio Colavech

 

Action Item, last meeting key points, review.

 

  1. Mike Mayo and Hans Van Weersch still need to finalize banquet financials.
    -  Mike has submitted his information, Hans has not
  2. Hans: look into IRS non profit status of PASCO
    -  Peter will take over looking into this, Karol will send information
  3. Hans: look into process for financial audit and make recommendations to board -  Nothing done yet
  4. Hans: Pay Webbnet for 2007 and 2008 with current invoice.   Hans has provisionally completed according to Peter
  5. Karol Hines: publish in WestWind thanks to Cindy Donovan for being long term Awards Chairperson. -  Will be in next isssue.
  6. Karol Hines: publish NASA near miss report in next WestWind. -  Discussed with Reno Tracon, unable to verify that report is valid, no further info available. -  Will publish in WestWind without comment.
  7. Peter Deane: check into using Yahoo Group for archival file storage -  None identified yet.
  8. Peter Deane: will send a 2008 PASCO meeting plan to board members and chairs for review -  Done.
  9. Ramy Yanetz, Larry Roberts: will obtain pictures of trophies for web site -  A few pictures obtained, rest will be obtained at the end of the year when trophies are back.
  10. Ramy Yanetz: will get old PASCO League trophies from Hollister -  Not yet, next month.
  11. Jay McDaniel to send write up of Jean NV Soaring club for WestWind. -  Not yet, article published last year.
  12. Jay McDaniel will contact Sergio to discuss the Coast to Coast traveling trophy idea with the SSA -  Sergio will discuss at this meeting.
  13. Jay McDaniel/Fred Lasor coordinate on finding a new CA State Governer. -  Marc Ramsey has accepted.
  14. Ty White: finalize and issue PASCO membership drive mailer to region wide soaring pilot disti list. -   Done.
  15. Ty White: send out PASCO board meeting alert to membership dsti list, Peter to provide details. -  Not done yet, Peter needs to discuss with Ty.

 

Treasurers report – Hans

  1. IRS non profit status?
  2. Banquet books closure
  3. Schedule for financial audit.
  4. WebbNet  website hosting charges – redirect to Larry/Hans Hans not available.

Communications Chair report – Karol/Larry

  1. Website Updates – Larry --Larry unable to attend.  Still working on original plan.
  2. WestWind Update - Karol --Two or three more hours work, will be done at the end of the week. 

 

Competition Committee

  1. 2009 Open and Standard Nationals at Montague.

 

Safety Committee  – Dave Cunningham

  1. Current status of PASCO Site Champions
  2. No update from Dave. Peter will arrange to supply flyers to site champions through Dave.
  3. Karol has new transponder blurb in next WestWind.

 

SSA Regional Director & PASCO Director positions

  1.  State Governor/Promotion chair candidates? - Marc has accepted N. Cal. State Governor.
  2.  New secretary candidate for Marc? - Peter has contacted possible candidate.

 

FAA Airspace Liason

  1. Wave window update - Rolf - Meeting on Feb 28.  Some progress made.  Reno Tracon is asserting control over 1000 feet of Class A airspace, communications with Reno may be required to transition to/from wave window.  Point of contact identified, David Ellsworth at Reno FSDO. Boundaries may be unchanged, though window may be subdivided further. 
  2. Airport issues - Another proposal by Santa Clara County to close Reid-Hillview which will affect Hollister.

 

Promotion/Membership

  1. Membership drive and mailing – update Sent out. 
  2. Documentation for site champions
  3. Airshows HGC had a glider at San Carlos Airport event a few weeks ago.  Karol hasn't had a chance to do further looking into Reno Air Races.  Peter will call Drew to determine HGC plans for Salinas and Watsonville.
  4. Promotions Chair Peter will look into finding a new Promotions chair.

 

Awards Committee

  1. Publication of new sawyer award rules
  2. Coast to Coast Travel Trophy (The “Lost Albatross” Award)
  3. Sergio discussed his coast to coast travel trophy.  Potentially sponsored by PASCO. 
    • Will have associated web site to coordinate movement of trophy.  Sergio would like
    • PASCO to help with web site.  Help with expenses would be appreciated, too. Albatross trophy and case cost estimated $1300.  Trophy should be available in early June.
    • Sergio will send formal proposal to board members.

 

New Business

  • None.

 

Meeting adjourned at 8:46.  Next meeting April 14 at 7pm.

 

Outstanding Actions

  1. Hans -   banquet budget, audit, IRS status update and reporting.
  2. Peter - Find new secretary.
  3. Peter - Find promotions chair.
  4. Follow up on financial /audit/non-profit status.
  5. Follow up on-line file storage for PASCO corp documents and history.
  6. Send out PASCO flyer to Dave Cunningham for distribution.
  7. Follow up with Ty on email invite to members for board meetings.
  8. Ty Send out alert for next PASCO board meeting per these minutes and next meeting date.
  9. Karol - Shift the March WestWind before end of March.
  10. Dave - Send PASCO flyers to site champions pending receipt from Peter.
  11. All -Feedback for PASCO 2008 planner for next meeting in April.